Monday, February 22, 2021

Post and District Election Procedures IF there are meeting restrictions


Dear District and Post Commanders,

Post and District Elections are coming up and the department wants Posts and Districts to be prepared if at the time of their elections they cannot meet.

Note as of this writing there is no State restriction from Posts or Districts being able to meet as long as they abide by the rules of the current executive order. See the department's document on Can a Post or District hold a meeting? - Here

It is the intent of the Department of Michigan for Posts and Districts to hold their meetings in person according to the Post or District Constitution and Bylaws. If an in-person meeting is allowed in the Post's or District's location, then all other methods are not allowed. In this case, the vote shall be held in accordance with the post or district Constitution and Bylaws.

However, should National, State, or Local regulations prevent in-person meetings, Posts, and Districts are being instructed to hold their nominations per the following documents:



These methods were created by the Department Judge Advocate and approved by the Department Executive Committee on February 11, 2021.

If you have any questions please email the department adjutant Ron Runyan at adj@michiganlegion.org.

Sincerely,

Mark Sutton
Public Relations Director

Wednesday, February 17, 2021

Instructions for the Election of Posts and District Officers

Subject: INSTRUCTIONS FOR THE ELECTION OF POST & DISTRICT OFFICERS FOR THE LEGION YEAR 2021-2022.

POSTS

It is the intent of the Department of Michigan for post to hold their meetings in person according to the Post Constitution and Bylaws. If an in-person meeting is allowed in the posts location, then all other methods are not allowed. In this case the vote shall be held in accordance with the post Constitution and Bylaws. 

However, should National, State or Local regulations prevent in person meetings post are being instructed to hold their nominations by one of the following methods: 

Method 1. Post may hold an election by remote communication, by either video conference or by a voice conference call, to take a voice vote if all of the following are met:

The Posts may hold a meeting by means of remote communication, by either video conference or by a voice conference call, to take a voice vote if all of the following are met:

i. The Post implements reasonable measures to verify that each person that is considered present and permitted to vote at the meeting by means of remote communication is a Post member in good standing and gives their member ID number found on their membership card.

 ii. The Post implements reasonable measures to provide each Post member a reasonable opportunity to participate in the meeting and to vote on matters submitted to the Post members, including an opportunity to read or hear the proceedings of the meeting substantially concurrently with the proceedings,

iii. Nominations may be made during the electronic conference.

iv. If any member votes or takes other action at the meeting by a means of remote communication, a record of the vote or other action is maintained by the post. 

v. Physical in person quorums are waived. The quorum of the post remains the same as in the current post bylaws. A sufficient number of members signed into the remote communication will constitute a quorum.

vi. The candidate with the majority vote will be considered elected.

Method 2. The Posts may hold an election by email if all the following are met:

i. The Post Adjutant shall call for nominations prior to the election by electronic means 20 days prior to the election.

ii. Email nominations must be submitted to the Post Adjutant 14 days prior to election.  No new nominations may be added after this date.

iii. The proposed ballot containing all nominated candidates must be emailed to all members in good standing 12 days prior to the election.

iv. Any objections pertaining to omitted candidates must be made prior to 10 days before the election, and the finalized ballot must be emailed to all members in good standing 10 days prior to the election.

v. Members must include their member identification number in the body of the email for their vote to be valid.

vi. All votes must be submitted on the date of the election.

vii. Post Adjutants must verify that each vote is made by a member in good standing, and that each member has only voted one time.

viii. Physical in person quorums are waived. The quorum of the post remains the same as in the current post bylaws. A sufficient number of members that send in an email ballots will constitute a quorum.

ix. The candidate with the majority vote will be considered elected.

Method 3: The Posts may hold an election by mail if all the following are met:

i. The Post Adjutant shall call for nominations for election of post officer by means of mail 30 days prior to the election.

ii. Nominations must be mailed to the Post Adjutant 21 days prior to election.  No new nominations may be added after this date.

iii. The proposed ballot must be mailed to post members in good standing 14 days prior to the election.  

iv. Challenges to the ballot must be received by the Post Adjutant prior to 7 days prior to the election, and final ballot must be mailed to all Post members in good standing 7 days prior to the election.

v. Members must provide their member identification number on the ballot for their vote to be valid.

vi. Ballots must be postmarked prior to or on the date of the election to be valid unless the post member demonstrates that the ballot was not received prior to the election.  Acceptance of any such ballot shall be at the discretion of the post.

vii. Post Adjutants must verify that each vote is made by a member in good standing, and that each member has only voted one time.

viii. Physical in person quorums are waived. The quorum of the post remains the same as in the current post bylaws. A sufficient number of members that mail in ballots will constitute a quorum.

ix. The candidate with the majority vote will be considered elected.

Newly elected Post Officers shall assume their positions in accordance with Post traditions, and installations are waived until a face-to-face meeting is possible.

Method 4:  The post may hold an election by ballot without being in session if all the following are met:

i. The Post Adjutant shall call for nominations prior to the election by electronic means 20 days prior to the election or by U.S. Mail 30 days prior. 

ii. Nominations must be submitted to the Post Adjutant 14 days prior to election.  No new nominations may be added after this date.

iii. The proposed ballot must be made available to all members that visit the polling location at the post.

iv. The date and time must be set in advanced and all members notified when and where they can vote. 

v. Members must show their membership card, an accurate roster must be kept at the polling location and member names must be marked in a manner that indicates that they have voted in the election. 

vi. A minimum of two members must man the polling location at all times.

vii. All votes must be submitted on the date of the election.

viii. Post Adjutants must verify that each vote is made by a member in good standing, and that each member has only voted one time.

ix. Physical in person quorums are waived. The quorum of the post remains the same as in the current post bylaws. A sufficient number of members voting by ballot will constitute a quorum.

x. The candidate with the majority vote will be considered elected.


DISTRICTS

Method 1: The District may hold a meeting by means of remote communication, by either video conference or by a voice conference call, to take a voice vote if all of the following are met:

i. The District implements reasonable measures to verify that each person that is considered present and permitted to vote at the meeting by means of remote communication is a Post member in the District and is in good standing and gives their member ID number found on their membership card and Post number.

 ii. The District implements reasonable measures to provide each District member a reasonable opportunity to participate in the meeting and to vote on matters submitted to the District members, including an opportunity to read or hear the proceedings of the meeting substantially concurrently with the proceedings,

iii. Nominations may be made during the electronic conference.

iv. If any member votes or takes other action at the meeting by a means of remote communication, a record of the vote or other action is maintained by the District. 

v. Physical in person quorums are waived. The quorum of the District remains the same as in the current District bylaws. A sufficient number of Post signed into the remote communication will constitute a quorum.

vi. The candidates with the majority vote will be considered elected.

Method 2: The District may hold a vote by email if all the following are met:

i. The District Adjutant shall call for nominations prior to the election by electronic means 20 days prior to the election.

ii. Email nominations must be submitted to the District Adjutant 14 days prior to election.  No new nominations may be added after this date.

iii. The proposed ballot containing all nominated candidates must be emailed to all Posts 12 days prior to the election.

iv. Any objections pertaining to omitted candidates must be made prior to 10 days before the election, and the finalized ballot must be emailed to the Posts in the District 10 days prior to the election.

v. Members must include their member identification number and Post number in the body of the email for their vote to be valid.

vi. All votes must be submitted on the date of the election.

vii. District Adjutants must verify that each vote is made by a member in good standing from a post in the district, and that each member or post has only voted one time depending on the districts’ traditions. 

viii. Physical in person quorums are waived. The quorum of the district remains the same as in the current district bylaws. A sufficient number of Posts that send in an email ballots will constitute a quorum.

ix. The candidate with the majority vote will be considered elected.

Method 3: The District may hold a vote by mail if all the following are met:

i. The District Adjutant shall call for nominations for election of district officers by means of mail 30 days prior to the election.

ii. Nominations must be mailed to the District Adjutant 21 days prior to election.  No new nominations may be added after this date.

iii. The proposed ballot must be mailed to post in good standing 14 days prior to the election.  

iv. Challenges to the ballot must be received by the District Adjutant prior to 7 days prior to the election, and final ballot must be mailed to all Posts in good standing 7 days prior to the election.

v. Members must provide their member identification number and Post number on the ballot for their vote to be valid.

vi. Ballots must be postmarked prior to or on the date of the election to be valid unless the Post demonstrates that the ballot was not received prior to the election.  Acceptance of any such ballot shall be at the discretion of the District.

vii. District Adjutants must verify that each vote is made by a member in good standing, and that each member or post has only voted one time depending on the districts’ traditions.

viii. Physical in person quorums are waived. The quorum of the district remains the same as in the current district bylaws. A sufficient number of posts that mail in ballots will constitute a quorum.

ix. The candidate with the majority vote will be considered elected.

Newly elected District Officers shall assume their positions in accordance with District traditions, and installations are waived until a face-to-face meeting is possible.






Tuesday, February 9, 2021

Michigan Legion Membership Training


Accessing HQ Post 225 members in your area
Commanders, Adjutants, & Membership Committees:

Your Department's Membership Committee is pleased to announce our next Zoom-based training session! This session will contain valuable information about MyLegion, the web-based Membership tool. Special attention will be given to accessing HQ Post 225 members in your area.

Please join us on Tuesday, Feb 9 @ 7:00 PM for your front-row seat! You can join via your computer, tablet, or smartphone, by clicking on the link below. If you will be joining by telephone only, please dial in on one of the numbers listed below, entering the Meeting ID & Password as prompted.

We're sure this training will be a valuable addition to your Membership Toolbox, and will greatly enhance your ability to reach out to Post 225 members in your area!

Thanks,
 
Brian
 
Brian A. Mohlman, Membership Director
The American Legion Department of Michigan
269-579-6458

The Department Membership Committee is inviting you to a scheduled Zoom meeting.

Join Zoom Meeting

Meeting ID: 867 0034 0488
Passcode: 468788
One tap mobile
+13017158592,,86700340488#,,,,*468788# US (Washington DC)
+13126266799,,86700340488#,,,,*468788# US (Chicago)

Dial by your location
       +1 301 715 8592 US (Washington DC)
       +1 312 626 6799 US (Chicago)
       +1 929 205 6099 US (New York)
       +1 253 215 8782 US (Tacoma)
       +1 346 248 7799 US (Houston)
       +1 669 900 6833 US (San Jose)
Meeting ID: 867 0034 0488
Passcode: 468788
Find your local number: https://us02web.zoom.us/u/kykSzqqpQ
  • opportunity. Use Social Posting and Scheduling to keep followers engaged.

Saturday, February 6, 2021

Michigan Legion Membership Training


Accessing HQ Post 225 members in your area
Commanders, Adjutants, & Membership Committees:

Your Department's Membership Committee is pleased to announce our next Zoom-based training session! This session will contain valuable information about MyLegion, the web-based Membership tool. Special attention will be given to accessing HQ Post 225 members in your area.

Please join us on Tuesday, Feb 9 @ 7:00 PM for your front-row seat! You can join via your computer, tablet, or smartphone, by clicking on the link below. If you will be joining by telephone only, please dial in on one of the numbers listed below, entering the Meeting ID & Password as prompted.

We're sure this training will be a valuable addition to your Membership Toolbox, and will greatly enhance your ability to reach out to Post 225 members in your area!

Thanks,
 
Brian
 
Brian A. Mohlman, Membership Director
The American Legion Department of Michigan
269-579-6458

The Department Membership Committee is inviting you to a scheduled Zoom meeting.

Join Zoom Meeting

Meeting ID: 867 0034 0488
Passcode: 468788
One tap mobile
+13017158592,,86700340488#,,,,*468788# US (Washington DC)
+13126266799,,86700340488#,,,,*468788# US (Chicago)

Dial by your location
       +1 301 715 8592 US (Washington DC)
       +1 312 626 6799 US (Chicago)
       +1 929 205 6099 US (New York)
       +1 253 215 8782 US (Tacoma)
       +1 346 248 7799 US (Houston)
       +1 669 900 6833 US (San Jose)
Meeting ID: 867 0034 0488
Passcode: 468788
Find your local number: https://us02web.zoom.us/u/kykSzqqpQ
  • opportunity. Use Social Posting and Scheduling to keep followers engaged.

Tuesday, February 2, 2021

Department attempts to clarify Feb 1, 2021 Executive Directives



An Update from Department on COVID-19
February 1, 2021

Department Guidance for Posts concerning the Executive Directive that went into effect February 1, 2021, and ends February 21, 2021, at 11:59 pm.

NOTES:
1.    The department has attempted to contact the Michigan Health and Human Services Department; however, their voicemail is not taking new messages and they have not returned our emails asking for clarification.

2.   If you are visited by a local, county, or state health official their recommendations, orders, or directives overrule these instructions.

3.   Read the entire order.

The departments' interpretation of the order is:

Looking at Section 3 of the order for entertainment facilities, recreational facilities, and food establishments.

An American Legion Post with a large hall (used for bingo, and "the like"), or who have club liquor license or serve food (Food establishment). Read the order for details.

A food establishment offering indoor dining may not exceed 25% of capacity. (Sec 3, b, 4, A)

NOTE the Post must be closed between 10 pm and 4 am. (Sec 3, b, 4, B)
We interrupt the order to mean that as entertainment and recreational purposes patrons must be 6 feet apart, and not exceed 20 people per 1,000 square feet of space.

All patrons must have a face mask covering their nose and mouth. (Sec. 7, a.)
The Post must maintain a record of at least the name, phone number, and date-time of the patron's visit. This list is to be destroyed 28 days after the day recorded. Section 9.

Can a Post hold an in-person meeting?

We are looking at Section 7 c and d.

c. Except as provided elsewhere in this order, a person responsible for a business, store, office, government office, school, organized event, or other operation, or an agent of such person, must prohibit gatherings of any kind unless the person requires individuals in such gatherings (including employees) to wear a face mask, and denies entry or service to all persons refusing to wear face masks while gathered.

Because the Legion is a business and other facilities opening today with restrictions on, we believe a Post may hold a meeting to conduct business, if they decide. All members wear masks during the meeting, and they are seated 6 feet apart, not to exceed 20 people per 1,000 square feet of space.

As businesses begin to open again, we would recommend that Posts, have their building filtration (HVAC) systems checked and when people are in the building to have the FAN set to ON to consistently move air through the furnace filters.

The most important part is to be safe, wear a mask, social distance, and respect members.
Sincerely,

Mark Sutton
Public Relations Director
American Legion
Department of Michigan

Monday, February 1, 2021

February FLASH Membership Competition - $1,000 up for grabs Starts Today!


POST COMMANDERS & ADJUTANTS,

IT STARTS TODAY!

*FLASH COMPETITION*

*FLASH COMPETITION*
 
Could your Post use $1,000 Cash?
 
The Department of Michigan's Membership Committee is sponsoring its' second **FLASH** Competition, with a prize of $1,000. This prize will be awarded to the Post that Transfers into their membership, the highest number of Post 225 members during the contest period.
 
It's easy to do…get your team together…get on the phone…get on the web…get the emails going…get the snail mail going…knock on doors!
 
Here are the Rules of Engagement…
 
·     Contest Period Begins at 0001 hrs on 1 Feb 2021
·     Contest Period Ends at 2400 hrs on 28 Feb 2021
·     Highest Number of Post 225 Transfers into a Post Wins
·     MyLegion is the Official Source of Data
·     Enter PAYING Post 225 Transfers into MyLegion, or mail to Department
·     Completed Member Data Forms without payment can be emailed to member@michiganlegion.org
·     Mailed in Member Data Forms MUST be Postmarked NLT 28 Feb 2021
·     In the event of a tie, the winning Posts will share the $1,000 equally
·     There's No Crying in Legiontown
 
If you need ANY assistance with pulling your 225 Listing from MyLegion, please don't hesitate to call 269-579-6458 as soon as possible.
 
Good Luck!
 
Brian
 
Brian A. Mohlman, Membership Director
The American Legion Department of Michigan
269-579-6458